Independent 3PL invoice control

Before you approve your 3PL invoice, know what the evidence supports.

Qyvrai reconciles your signed terms, actual fulfillment activity, and invoice — then states what can be approved, what needs evidence, and what does not reconcile.

Start a First Invoice Check See the three files we need

No loginNo softwareRedacted files accepted

Sample data

3PL invoice August 2026

QY-2608-0431

Invoiced

$48,217.40

Supported

Admit evidenceNo evidence admitted

Invoice01—31 Aug

Activity01—24 Aug

34,918 activity units · final seven days unverified

Charge / basisBilledSupported

ReceivingUnproven

$2,000.20

—

StorageUnproven

$5,708.74

—

Pick — first unitUnproven

$5,507.92

—

Peak surchargeUnproven

$1,344.00

—

Carrier pass-throughUnproven

$1,001.00

—

Supported: — Not yet determined.
Needs evidence: — Not yet determined.
Conflicts with terms: — Not yet determined.
Calculation mismatch: — Not yet determined.
Not tested: — Not yet determined.

Amount supportedNot established

The invoice is a claim.

The billed amount alone establishes no support.

Sample data. Totals cover all seven charge categories, including pack and returns. Five representative charges shown. All references are synthetic. Full evidence register.

01 / DeterminationEvidence before approval

02An invoice is not proof

An invoice is a claim about what happened.
The evidence lives somewhere else.

Your rate card is a signed document. Your actual volumes live in operational exports. Your invoice is another file with one total due for payment.

When the agreement, activity, and invoice are not reconciled together, the invoice can become the record simply because it is the number waiting for approval.

Most charges may be correct.
The question is which ones are supported.

What 3PL invoice control means

01 / Agreement

What you agreed

Signed agreement
Rate card
Amendments

02 / Activity

What happened

Orders · Units · Returns
Receiving
Other supplied activity

03 / Invoice

What you received

Invoice lines
One total
One due date

03Method

AgreementActivityInvoiceSupported amount

Qyvrai does not estimate. Every tested amount receives one of five states. Every conclusion must point to evidence.

Supported

The charge matches the agreed basis and the recorded activity.

Needs evidence

The charge may be correct, but the available evidence does not establish it.

Conflicts with terms

The amount lacks support in, or conflicts with, the current signed agreement.

Calculation mismatch

The basis is valid, but quantity, tier, rate application or arithmetic does not reconcile.

Not tested

Outside the tested scope or impossible to determine from the supplied material. No conclusion is drawn.

Two of the five states are admissions that Qyvrai does not know.

Where the evidence stops, the finding stops.

Read the Qyvrai method

04The control sheet

What you receive.

One control sheet.
Every tested amount placed.
Every placement sourced.

Usable by operations, finance and your 3PL without learning another dashboard.

Qyvrai

Invoice Control Sheet

Sample dataQY-2608-0431

Illustrative determination only. All amounts, files and contract references below are synthetic sample data.

Sheet: QY-2608-0431
Invoice: INV-2026-08-3391
Period: 2026-08-01 → 2026-08-31
Determined: 2026-09-04

Basis: sample signed terms and amendment; activity through 2026-08-24; invoice through 2026-08-31. Method v1.0 SAMPLE.

Whole-invoice summary · 14 lines / 7 charge categories

Supported$39,412.5881.7%

Needs evidence$5,708.7411.8%

Conflicts with terms$1,344.002.8%

Calculation mismatch$751.081.6%

Not tested$1,001.002.1%

Invoiced$48,217.40100%

Selected evidence / 4 of 7 categories

Excerpt below. Summary totals cover the whole invoice.

Four representative sample charge categories. Summary and determination cover the full seven-category invoice, not this excerpt.
Ref	Charge	Expected	Billed	Δ	State	Basis	Evidence
QY-01	Receiving	$2,000.20	$2,000.20	$0.00	Supported	Sch. A §220 receipts × $100.01	RC-01 · ACT-RCV-01–20
QY-02	Storage	Not concluded	$5,708.74	—	Needs evidence	Sch. A §4August occupancy records incomplete	INV-02 · ACT-STO incomplete
QY-03	Pick — first unit	$4,756.84	$5,507.92	$751.08	Supported $4,756.84Calculation mismatch $751.08	Sch. B §3.112,518 first units × $0.38	RC-03 · ACT-PICK-01–12518
QY-05	Peak surcharge	$0.00	$1,344.00	$1,344.00	Conflicts with terms	Agreement §9No surcharge provision supplied	AGR-09 · AMD-01 · INV-11

Sample data · All amounts in USD

View full sample control sheet

05First Invoice Check

Send one invoice.
Find out.

First Invoice Check

$250 USD fixed

One Qyvrai Invoice Control Sheet for the agreed scope, within 3 business days after complete files are received.

Independence

Qyvrai is not paid by your 3PL and takes no percentage of anything it finds.

If the invoice is fully supported, that is the finding.

Start a First Invoice Check

The three files for your check

01
Current agreement / rate card
Including active pricing terms and amendments.
02
Fulfillment activity
Relevant records covering the invoiced period.
03
The 3PL invoice
Complete invoice and detailed lines, if available.

Redacted files accepted
No 3PL login
No software installation
No integration for the first check

After confirming your request, we’ll send the three-file instructions. Redact personal or customer data where it is not needed for verification.

06Before approval

Find out what your next 3PL invoice actually supports.

Start a First Invoice Check Get the three-file checklist

Before you approve your 3PL invoice, know what the evidence supports.

3PL invoice August 2026

An invoice is a claim about what happened.The evidence lives somewhere else.

What you agreed

What happened

What you received

Agreement×Activity×Invoice→Supported amount

Supported

Needs evidence

Conflicts with terms

Calculation mismatch

Not tested

What you receive.

Selected evidence / 4 of 7 categories

Send one invoice.Find out.

Current agreement / rate card

Fulfillment activity

The 3PL invoice

Find out what your next 3PL invoice actually supports.

An invoice is a claim about what happened.
The evidence lives somewhere else.

AgreementActivityInvoiceSupported amount

Send one invoice.
Find out.